Lands Authority

JOB DESCRIPTION&nbsp;
Job Title&nbsp;
Clerical Officer - Valuations&nbsp;
Grade&nbsp;
Grade D LA/GWU Collective Agreement Year 2019 - 2024&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Salary Range&nbsp;
€18,299 - €20,285&nbsp;&nbsp;&nbsp;
Directorate&nbsp;
Estate Management&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Unit&nbsp;
Valuations&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Report To&nbsp;
Chief Officer&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Direct Subordinates&nbsp;
According to the exigencies of the service&nbsp;&nbsp;&nbsp;&nbsp;
&nbsp;
MAIN JOB PURPOSE&nbsp;
The role of the Clerical Officer is to carry out routine daily tasks in accordance with policies, procedures, or instructions issued from time to time by the Authority’s Top Management.&nbsp;
&nbsp;
MAIN DUTIES &amp; RESPONSIBILITIES&nbsp;
Key Responsibilities&nbsp;
Key Elements&nbsp;
&nbsp;
Main Responsibilities&nbsp;
&nbsp;
<ul>
<li>Providing clerical support to the administrative and technical branches of the Authority.&nbsp;</li>
<li>Making use of departments IT systems and databases as well as handling email correspondence.&nbsp;</li>
<li>Formulating basic reports such as Valuations Quarterly Report and pending verification lists.&nbsp;</li>
<li>Registering file movements.&nbsp;</li>
<li>Keeping the Unit’s database up to date.&nbsp;</li>
<li>Follow up on cases carried out by architects and ensure that deadlines are met.&nbsp;</li>
<li>Keeping records of valuations’ date in the respective folders.&nbsp;</li>
<li>Verifying Architects’ invoices and liaising with Accounts for payments.&nbsp;</li>
<li>Assisting in preparing the necessary documentation related to any specific assignment.&nbsp;</li>
<li>Assisting in the preparing documents for the Valuation Committee.&nbsp;</li>
<li>To provide routine information to clients over the phone or via other communication tools.&nbsp;</li>
<li>To assist superiors regarding general clerical duties including basic minute taking and preparation of any necessary documents.&nbsp;</li>
<li>To prepare necessary documents for processing such as filling of basic forms.&nbsp;</li>
<li>To make use of photocopiers, scanners, shredders, PCs, printers, and other equipment as the need may dictate.&nbsp;</li>
<li>Any other duties which may be required from time to time and as may be directed by Management.&nbsp;&nbsp;</li>
</ul>
&nbsp;
&nbsp;
General Operational Management&nbsp;
&nbsp;
&nbsp;
<ul>
<li>To provide support to superiors as required.&nbsp;</li>
<li>Carrying out routine daily tasks according to policies, procedures, or instructions.&nbsp;</li>
<li>Following up on own tasks assigned.&nbsp;&nbsp;</li>
</ul>
&nbsp;
&nbsp;
Quality Assurance&nbsp;
&nbsp;
&nbsp;
<ul>
<li>To deliver good quality work, accurate reports, and information, both within the Authority and externally.&nbsp;&nbsp;</li>
</ul>
&nbsp;
External Relations&nbsp;
&nbsp;
<ul>
<li>To provide a high level of service and support throughout.&nbsp;&nbsp;</li>
</ul>
&nbsp;
Tasks and duties of the jobholder are not limited to the above listed ones and employee may be required to assist other employees/departments or requested to perform other/different duties from time to time as the need may be, according to the exigencies of the service and the moment.&nbsp;
&nbsp;
PERSON SPECIFICATION - The qualifications, experience, skills and other attributes required by the job holder.&nbsp;
Essential&nbsp;
<ul>
<li>In possession of O-Level Qualifications (MQF level 3), in at least two (2) subjects.&nbsp;&nbsp;</li>
</ul>
AND/OR&nbsp;
<ul>
<li>Two (2) years of relevant work experience in a similar position.&nbsp;&nbsp;</li>
</ul>
&nbsp;
Skills&nbsp;
<ul>
<li>Good knowledge of verbal and written communication in both Maltese and English is essential.&nbsp;</li>
<li>Customer handling skills&nbsp;</li>
<li>Reliable and trustworthy&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li>
</ul>
Job Reference: 7280/23
Closing Date: 18th March 2025
Permit Number: 720/2024

JOB DESCRIPTION&nbsp;
Job Title&nbsp;
Clerical Officer - Valuations&nbsp;
Grade&nbsp;
Grade D LA/GWU Collective Agreement Year 2019 - 2024&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Salary Range&nbsp;
€18,299 -...

Job Opportunities

Clerical Officer - Valuations (Estate Management)