Lands Authority

Malta

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JOB DESCRIPTION

<table border="1" cellpadding="0" cellspacing="0">
	
		<tr>
			<td style="width:229px;">
			Job Title
			</td>
			<td style="width:413px;">
			Administration Officer &ndash; Chief Audit Office
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Grade
			</td>
			<td style="width:413px;">
			Grade B LA/GWU Collective Agreement Year 2019 - 2024
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Salary Range
			</td>
			<td style="width:413px;">
			&euro;22,090 - &euro;25,762
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Directorate
			</td>
			<td style="width:413px;">
			Chief Auditor&rsquo;s Office
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Report To
			</td>
			<td style="width:413px;">
			Chief Audit Officer
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Direct Subordinates
			</td>
			<td style="width:413px;">
			According to the exigencies of the service
			</td>
		</tr>
		<tr>
			<td>
			Employment type
			</td>
			<td style="width:413px;">
			Part-time
			</td>
		</tr>
	
</table>

&nbsp;

MAIN JOB PURPOSE

Responsible for ensuring that administrative tasks within the Directorate are handled in an efficient and timely manner. Act as an integral part of the administrative tama, and assist the Manager, Senior Manager, and Chief Officer on all service matters as well as other administrative duties related to the office.

&nbsp;

MAIN DUTIES &amp; RESPONSIBILITIES

<table border="1" cellpadding="0" cellspacing="0" style="width:100.0%">
	<thead>
		<tr>
			<th style="width:22.14%;height:9px;">
			Key Responsibilities
			</th>
			<th style="width:77.86%;height:9px;">
			Key Elements
			</th>
		</tr>
	</thead>
	
		<tr>
			<td style="width:22.14%;height:86px;">
			Main Responsibilities
			</td>
			<td style="width:77.86%;height:86px;">
			&nbsp;

			<ul>
				<li>To maintain an up to date filing system both digitally and physically.</li>
				<li>Follow up on pending issues within the Directorate.</li>
				<li>Review files and customer queries as necessary.</li>
				<li>Be well aware of the resposibilities within the Internal Audit and Investigation Department.</li>
				<li>Well conversant with the pertinenti legislations and obligations at law.</li>
				<li>To be the source of communication of the Internal Audit and Investigation Department with other directorates.</li>
				<li>Provide replies as required to the Office of the Ombudsman and other complaints received at the Internal Audit and Investigation Department.</li>
				<li>Prepare materials, agendas and minutes for Audit meetings and conferences.</li>
				<li>Prepare reports and documents as needed for audits.</li>
				<li>Manage the Chief Auditor&rsquo;s calendar, schedule meetings and coordinate appointments.</li>
				<li>Keeping up to date lists on the status of cases and other related administrative tasks.</li>
				<li>Ensure that stationery at the Office is replenished.</li>
			</ul>
			</td>
		</tr>
		<tr>
			<td style="width:22.14%;height:50px;">
			General Operational Management
			</td>
			<td style="width:77.86%;height:50px;">
			&nbsp;

			<ul>
				<li>To work according to the duties and responsibilities depending on the needs of the Authority.</li>
				<li>To take responsibility and ensure proper usage of any equipment used.</li>
				<li>To be familiar with the various Lands Authority regulations.</li>
				<li>To undergo training as may be required from time to time.</li>
				<li>To understand the targets set out in the work area and ensure such targets are reached, meeting own and team targets.</li>
			</ul>

			&nbsp;
			</td>
		</tr>
		<tr>
			<td style="width:22.14%;height:75px;">
			Quality Assurance
			</td>
			<td style="width:77.86%;height:75px;">
			&nbsp;

			<ul>
				<li>To assist and ensure maximum efficiency in the overall aspects of this job.</li>
				<li>To assist in reaching the set goals and standards established by the Authority/Directorate.</li>
			</ul>

			&nbsp;
			</td>
		</tr>
		<tr>
			<td style="width:22.14%;height:75px;">
			&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;External&nbsp;Relations
			</td>
			<td style="width:77.86%;height:75px;">
			<ul>
				<li>To implement and lead communication plans directly or indirectly, including participation in various meetings.</li>
				<li>To establish an effective line of communication to ensure that Customer expectations both external and internal, are met.</li>
				<li>To take a proactive approach with Customers in terms of follow-ups.</li>
			</ul>
			</td>
		</tr>
	
</table>

&nbsp;

Tasks and duties of the jobholder are not limited to the above listed and the employee may be required to assist other employees/departments and may be assigned duties within units/directorates other than other/different duties from time to time, as the need may be.

&nbsp;

<table border="1" cellpadding="0" cellspacing="0">
	
		<tr>
			<td style="width:657px;">
			PERSON SPECIFICATION - The qualifications, experience, skills and other attributes required by the job holder.
			</td>
		</tr>
	
</table>

<table border="1" cellpadding="0" cellspacing="0">
	
		<tr>
			<td style="width:642px;">
			Essential

			<ul>
				<li>In possession of O-Level Qualifications (MQF level 3) in at least four (4) subjects, and two (2) years of relevant work experience.</li>
			</ul>

			AND/OR

			<ul>
				<li>Four (4) years of relevant work experience in a similar position.</li>
			</ul>

			Skills

			<ul>
				<li>Good knowledge of verbal and written communication in both Maltese and English is essential.</li>
				<li>Attentive to detail.</li>
				<li>Highly organized and efficient.</li>
			</ul>
			</td>
		</tr>
	
</table>

Job reference:2667/24

Closing Date: 31st July

Permit Number: 605/2024

JOB DESCRIPTION


	
		
			
			Job Title
			
			
			Administration Officer &ndash; Chief Audit Office
			
		
		
			
			Grade
			
			
			Grade B LA/GWU Collective Agreement Year 2019 -...

Administration Officer - Audit Office (CAO`s Office)

JOB DESCRIPTION

<table border="1" cellpadding="0" cellspacing="0">
	
		<tr>
			<td style="width:229px;">
			Job Title
			</td>
			<td style="width:413px;">
			Senior Technical Officer - Records
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Grade
			</td>
			<td style="width:413px;">
			Grade B LA/GWU Collective Agreement Year 2019 - 2024
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Salary Range
			</td>
			<td style="width:413px;">
			&euro;22,090 - &euro;25,762
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Directorate
			</td>
			<td style="width:413px;">
			Estate Management
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Unit
			</td>
			<td style="width:413px;">
			Records
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Reports To
			</td>
			<td style="width:413px;">
			Senior Manager
			</td>
		</tr>
		<tr>
			<td style="width:229px;">
			Direct Subordinates
			</td>
			<td style="width:413px;">
			According to the exigencies of the service
			</td>
		</tr>
	
</table>

&nbsp;

MAIN JOB PURPOSE

Responsible for technical drawings and site inspections within the Estate Management Directorate. Ensure that digital records are kept up to date and assist the Manager, Senior Manager, and Chief Officer on all service matters as well as other administrative duties related to the office.

&nbsp;

MAIN DUTIES &amp; RESPONSIBILITIES

<table border="1" cellpadding="0" cellspacing="0" style="width:100.0%">
	<thead>
		<tr>
			<th style="width:22.14%;height:9px;">
			Key Responsibilities
			</th>
			<th style="width:77.86%;height:9px;">
			Key Elements
			</th>
		</tr>
	</thead>
	
		<tr>
			<td style="width:22.14%;height:28px;">
			Main Responsibilities
			</td>
			<td style="width:77.86%;height:28px;">
			<ul>
				<li>To assist in the coordination of projects, initiatives, and services provided by the Lands Authority and ensuring proper follow-up.</li>
				<li>To ensure that programs are being implemented according to plan and to inform the superior in cases of issues in this regard.</li>
				<li>Implement and monitor the policies, protocols, and procedures/processes of the Lands Authority.</li>
				<li>Drawing up of all technical and visual documents in relation to Lands Authority work undertakings.</li>
				<li>Carrying out technical drawings by AutoCAD, any other computer aided design applications or with traditional drafting method; and other basic skills such as interpretation, updating of drawings and computing basic arithmetical tasks.</li>
				<li>Responsible for site inspections as necessary and preparing drawings in accordance with its findings.</li>
				<li>Keeping records and assisting in organizing a digital library for all records and technical correspondence related to works undertaken by the Lands Authority and ensuring that such library is constantly kept up to date.</li>
				<li>Printing of digital plans, maps and other documents using plotters or printers.</li>
				<li>Track and administer the Section&rsquo;s database.</li>
				<li>Plans, controls, and supervises technical activities undertaken by the Directorate.</li>
				<li>Day to day managing all ongoing works. A certain degree of flexibility is also required for the handling of any urgent works that may arise.</li>
				<li>Ensures that jobs are carried out within the shortest of time frames and assures the best quality procedures at the same time.</li>
				<li>Provides competent leadership to officers working within the section and secures their commitment and motivation and co-ordinates the proper setting up and leads the new subsections as required.</li>
				<li>Undertakes any other tasks, which the superior may delegate to him/her, as may be required.</li>
				<li>To keep adequate stock of required items.</li>
				<li>Coordinate with other Directorates and Units involved as necessary.</li>
				<li>Attend Committee meetings, take the respective minutes, and ensure follow-up actions.</li>
				<li>To provide other general administrative support as required or requested.</li>
			</ul>
			</td>
		</tr>
		<tr>
			<td style="width:22.14%;height:92px;">
			General Operational Management

			&nbsp;
			</td>
			<td style="width:77.86%;height:92px;">
			<ul>
				<li>To take responsibility and ensure proper usage of any equipment used.</li>
				<li>To fully understand the Authority&rsquo;s contractual obligations.</li>
				<li>To be familiar with the various Lands Authority regulations.</li>
				<li>To undergo and coordinate training as may be required from time to time.</li>
				<li>To receive and report any complaints or suggestions made.</li>
			</ul>
			</td>
		</tr>
		<tr>
			<td style="width:22.14%;height:75px;">
			Quality Assurance
			</td>
			<td style="width:77.86%;height:75px;">
			<ul>
				<li>To assist and ensure maximum efficiency in the overall aspects of this job.</li>
				<li>To assist in reaching the set goals and standards established by the Authority/Directorate.</li>
			</ul>
			</td>
		</tr>
		<tr>
			<td style="width:22.14%;height:78px;">
			External Relations
			</td>
			<td style="width:77.86%;height:78px;">
			<ul>
				<li>To implement and lead communication plans directly or indirectly, including participation in various meetings.</li>
				<li>To establish an effective line of communication to ensure that Customer expectations both external and internal, are met.</li>
				<li>To take a proactive approach with Customers in terms of follow-ups.</li>
			</ul>
			</td>
		</tr>
	
</table>

Tasks and duties of the jobholder are not limited to the above listed ones and employee may be required to assist other employees/departments or requested to perform other/different duties from time to time as the need may be, according to the exigencies of the service and the moment.

&nbsp;

<table border="1" cellpadding="0" cellspacing="0">
	
		<tr>
			<td style="width:642px;">
			PERSON SPECIFICATION - The qualifications, experience, skills and other attributes required by the job holder.
			</td>
		</tr>
	
</table>

<table border="1" cellpadding="0" cellspacing="0">
	
		<tr>
			<td style="width:657px;">
			Essential

			<ul>
				<li>In possession of O-Level Qualifications (MQF level 3) in at least four (4) subjects, and two (2) years of relevant work experience.</li>
			</ul>

			AND/OR

			<ul>
				<li>Four (4) years of relevant work experience in a similar position.</li>
			</ul>

			Skills

			<ul>
				<li>Good knowledge of verbal and written communication in both Maltese and English is essential.</li>
				<li>Highly organized and efficient.</li>
				<li>Thinks and acts strategically.</li>
			</ul>
			</td>
		</tr>
	
</table>

&nbsp;

Job Reference :&nbsp;7967/23

Closing Date: 31st July&nbsp;2024

Permit Number: 440/2024

&nbsp;

JOB DESCRIPTION


	
		
			
			Job Title
			
			
			Senior Technical Officer - Records
			
		
		
			
			Grade
			
			
			Grade B LA/GWU Collective Agreement Year 2019 -...

Senior Technical Officer - Records (Estate Management)