JOB DESCRIPTION

Job Title: Clerk II – Records (Estate Management)

Grade: Grade C LA/GWU Collective Agreement Year 2025 - 2028

Salary: €20,849

Allowance: €1,200

Unit: Records

Report To: Direct Superior (as designated from time to time)

MAIN DUTIES & RESPONSIBILITIES

Key Responsibilities

- To interact with Clients by phone, by email and on a face-to-face basis.

- To interact with colleagues in the conduct of day-to-day duties.

- To prepare any reports as requested by Management.

- Creating new tenements on Lemis V2.

- Linking tenements on the GIS with those on the Lemis V2.

- Enter the details for Acquisitions on the GIS, such as deed number, notary's name, and PD or LD number.

- Creating new acquisitions on the Lemis V22

- Plotting of plots for acquisitions in accordance with the Government Gazette notice.

- Input or revise data within the GIS system.

- Process internal minutes and extract essential information for updating Property Records.

- Demonstrate the ability to understand and interpret site plans.

 General Operational Management:

- To provide support to superiors as required.

- Carrying out routine daily tasks according to policies, procedures or instructions.

- Follow up on tasks assigned.

- To report to the Senior Manager as required.

Quality Assurance:

- To assist and ensure maximum efficiency on the overall aspects of this job.

- To assist in reaching the set goals and standards established by the Authority/Directorate.

Tasks and duties of the jobholder are not limited to the above listed and the employee may be required to assist other employees/departments and may be assigned duties within units/directorates other than other/different duties from time to time, as the need may be.

QUALIFICATIONS & EXPERIENCE

Candidates must be in possession of the following:

- In possession of O-level Qualifications (MQF level 3) in at least three (3) subjects, and one (1) year of relevant work experience.

OR

- Three (3) years of relevant work experience in a similar position.

Skills

- Proficiency in both Maltese and English is required (both written and verbal). 

- Proficiency in standard business office software (Microsoft Office).

- Customer handling skills.

- Reliable and trustworthy

Permit Number: 652/2026

Closing Date: 05/10/2026