JOB DESCRIPTION

Job Title: Officer II – CEO’s Office

Grade: Grade B LA/GWU Collective Agreement Year 2025 - 2028

Salary: €25,262

Allowance: €1,500

Unit: CEO’s Office

Report To: Direct Superior (as designated from time to time)

MAIN DUTIES & RESPONSIBILITIES

Key Responsibilities

- To oversee the day-to-day operations of the CEO’s office, ensuring smooth functioning and efficiency.

- To interact with clients by phone, e-mail and on a face-to-face basis ensuring accuracy and sensitivity. 

- To handle all filing system of the CEO’s Office, both digital and physical. 

- To manage the CEO’s and boardroom’s calendar, schedule appointments, coordinate meetings, schedule, and administer CEO’s database.

- To prepare and collate any necessary information as required.

- To follow up on cases and act as customer care official in the office of the CEO. 

- To keep track and administer the Section’s database.

- To keep adequate stock of required items.

- To coordinate and collaborate with other Directorates and Units involved as necessary.

- To provide other general administrative support as required or requested.

- Search and organize files within the Directorate. 

- Assist in writing Board Memos with the assistance of your superiors. 

- To make use of Computers, Laptops, photocopiers, scanners, land line telephones, shredders, and other office equipment which may be provided from time to time.

- Following up on tasks and ensuring the necessary follow ups to close cases. 

- Assist superiors to implement the paperless strategy.

General Operational Management:

- To provide support to superiors as required.

- Carrying out routine daily tasks according to policies, procedures or instructions.

- Follow up on tasks assigned.

- To be familiar with the various Lands Authority regulations. 

- To report to the Senior Manager as required.

Quality Assurance:

- To assist and ensure maximum efficiency on the overall aspects of this job.

- To assist in reaching the set goals and standards established by the Authority/Directorate.

Tasks and duties of the jobholder are not limited to the above listed and the employee may be required to assist other employees/departments and may be assigned duties within units/directorates other than other/different duties from time to time, as the need may be.

QUALIFICATIONS & EXPERIENCE

Candidates must be in possession of the following:

- In possession of O-level Qualifications (MQF level 3) in at least four (4) subjects, and two (2) year of relevant work experience.

OR

- Four (4) years of relevant work experience in a similar position.

Skills

- Proficiency in both Maltese and English is required (both written and verbal). 

- Proficiency in standard business office software (Microsoft Office).

- Customer handling skills.

- Reliable and trustworthy.

Permit Number: 614/2026

Closing Date: 06/10/2026